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Shipyard Contracts Manager

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Norfolk, VA
Job Type
Direct Hire
Oct 09, 2018
Job ID

The Contracts Manager will plan, direct, coordinate, monitor budget and performance track and negotiate changes, and report activity to senior management, usually through subordinate supervisory personnel, activities concerned with the overhauling or repairing of ships and/or other marine vessels. Project organization, scheduling, problem identification, customer interface and plan implementation are some of the responsibilities of this position as well.

  • Track, estimate, compile, submit, and negotiate any and all change work to the contract
  • Recognize potential problems early, recommend solutions, and implement corrections. Document concerns with formal correspondence
  • Lead organization in disputes and issue with customers, to include REAs and claims
  • Collaborate with Accounting, Production and Estimating to develop metrics and reports 
  • Monitor progress throughout project or multiple projects
  • Confer with supervisory personnel, owners, contractors, and design professionals to discuss and resolve matters such as work procedures, complaints, and repair problems
  • Interpret specifications and contract requirements and explain plans and contract terms to administrative staff, workers, and clients, 
  • Assist in performing job cost projections / Monitor cost, schedule and quality of the project(s) and immediately report any issues that would affect cost or schedule performance. Will require  going onto the ship or vessel to perform ship checks and verification of data
  • Compare progress to cost and schedule, identify problem areas and recommend corrective action
  • Monitor, coordinate, and manage the Required Reports and Required documentation submittals for each contract, to include contract closeout documents, CPARs rebuttals, contract completion certifications, and lessons learned
  • Prepare and log all formal correspondences on each contract
  • Evaluate, track and file all Contract Modifications, checking for completeness and correctness
  • Prepare and submit all invoices
  • Ensure that all issues raised are resolved in a timely manner
  • Work independently to complete responsibilities
  • Must have regular, reliable attendance 
  • Working over 40 hours per week may be required on a regular basis
  • Other duties may be assigned as workload dictates
  • Other duties may be assigned as workload dictates
The Contracts Manager will report directly to the Director of Contracts, but will have frequent contact with the VP Operations and the President and CEO.  The CM will develop the overhaul or repair implementation plan and monitor, cost, schedule and quality performance on a daily basis. They will be responsible for early identifying potential problems early, recommending solutions and implementing corrective action.  They will have to work with accounting, production and estimating personnel to develop meaningful metrics and reports and be responsible for continuous monitoring of progress throughout a Project.
Projects will range from $200K to $8mil in value and will be managed over several weeks to several months.  Customers will include Navy, MSC, MARAD and commercial owners and operators.  More than one Project may be required to be managed during a specific time frame.
Contracts Manager will be responsible to develop a “lessons learned” file to document problems encountered, solutions implemented (whether they worked or not), and an estimate vice cost return analysis, which will include an explanation of any differences greater or less than 20%.
  • College degree in a technical or managerial discipline or equivalent Ship Repair experience
  • 5-8 years experience either in a shipyard or on a ship as an officer, port engineer or repair supervisor or 5 years as a construction supervisor for large (over $1.0 mil each) projects.
  • Working knowledge of Excel, Project (and/or Primavera), PowerPoint and Microsoft Word.  A knowledge of Deltek would be a plus.
  • Excellent written and communications skills (please submit samples of recent correspondence you have authored)
  • Willingness to be flexible and work with people to achieve goals and objectives.
  • Familiarity with Cost and Schedule Performance metrics including ACWP, BCWP and BCWS concepts and the Cost Performance Index and the Schedule Performance Index.
  • Effective negotiation, problem solving, and decision making skills
  • Ability to organize and direct a project to completion. 
  • Ability to influence others to perform their jobs effectively and to be responsible for making decisions. 
  • Ability to develop a vision for the future and create a culture in which the long range goals can be achieved. 
  • Proven ability to drive improved cost and schedule performance
  • Proven ability to manage Risks and Opportunities